Participate
Call for Submissions
We invite submissions for USRSE’25, the third annual conference from the United States Research Software Engineer Association (US-RSE), to be held in Philadelphia, Pennsylvania, October 6-8, 2025.
This year’s conference theme is “Code, Practices, and People.” Topics of interest include, but are not limited to:
- Code: Share your software with the community
- Research software applications
- Impact of software on research
- Software and application design
- Code assist tools, templates, and frameworks
- Practices: Discuss how RSEs code and how they can code better
- Open source development
- Secure research software
- Best practices for research software engineering
- Making research software sustainable
- Creating reproducible code
- People: Support the development of the RSE community
- Leadership and management of RSE teams
- Training and workforce development
- Accessibility and belonging for RSEs
- Efforts to expand the RSE movement
- Impact of RSEs
- Collaboration between RSEs and researchers
Accepted abstracts will be placed on the website ahead of the conference.
Important Dates
The submission window has closed for all formats except posters. Submit your poster on EasyChair
Everything except Posters:
- Submissions due: 11:59pm (anywhere on Earth), May 16, 2025
- Notifications sent by: 11:59pm (anywhere on Earth), July 14, 2025
- Camera-ready versions uploaded to Zenodo by: 11:59pm (anywhere on Earth), October 3, 2025
Posters:
- Submissions due: 11:59pm (anywhere on Earth), July 20, 2025
- Notifications sent by: 11:59pm (anywhere on Earth), August 15, 2025
- Camera-ready versions uploaded to Zenodo by: 11:59pm (anywhere on Earth), October 17, 2025
Note that authors will receive instructions to upload their artifact to Zenodo two weeks before the deadlines via email.
Submission Types
USRSE’25 is looking for three main types of submissions:
- Participatory sessions:
- Birds of a Feather (BoFs): discussion-focused sessions led by the session organizers
- Workshops: teaching-focused sessions where participants learn a new skill through hands-on exercises
- Short talks: we accept several submission types for those looking to
give a short presentation during the conference
- Papers: write and submit an original paper
- Talk abstracts: oral presentation based on a 1-page (maximum) abstract (slides not needed at submission deadline)
- Notebooks: create a computational notebook to share your work
- Posters: share your work through one-on-one conversations during our poster session reception
Submission Details
Session times noted in the descriptions are subject to change pending finalization of the conference program.
Birds of a Feather (BoFs)
Birds of a Feather sessions are an opportunity to discuss a topic of shared interest to the RSE community. Successful submissions should appeal to a quarter to a half of conference attendees. BoFs may be organized as a structured discussion with participants, a panel, or a question and answer session. BoF abstracts/descriptions are not included in the conference proceedings. BoF sessions are 75-90 minutes. Make sure to attach the PDF to your submission. BoF submission template.
Workshops
This year, workshops (aka Tutorials) will take place in person at the conference. Workshops should teach the participants a new skill and include exercises or other active learning components. Both technical and professional skills workshops are welcome. Workshop abstracts/descriptions are not included in the conference proceedings. Workshop sessions are 90 minutes. Make sure to attach the PDF to your submission. Workshop submission template.
Papers
Paper submissions must be original work not published elsewhere. Papers may be up to 10 pages in length, including figures, not counting references. Submissions should adhere to the IEEE format in US letter size as a PDF file. Papers will be published on Zenodo. Paper authors will have an opportunity to submit their paper to a special journal issue for publication after the conference. Accepted papers will have approximately 15 minutes to present their work during the conference. Make sure to attach the PDF to your submission.
Talks
Talks on all topics of interest to the conference are encouraged. Talk proposals sharing work published elsewhere are permitted. Talk abstracts and presentation slides will be included in the conference proceedings on Zenodo. Accepted talks will have approximately 15 minutes to present their work during the conference. Make sure to attach the PDF to your submission. Talk submission template.
Notebooks
Notebook submissions should demonstrate a computational workflow or analysis, using Jupyter Notebooks, R Markdown, or other commonly used formats. Submissions must be accessible via a public Git repository (e.g., GitHub) or a public platform (e.g., Google Colab), and must include a README that explains the purpose of the notebook and provides clear instructions for running it and reproducing the results. Be sure to include the URL in your EasyChair entry.
After submission, track chairs may request additional materials or refinements to ensure reproducibility prior to review. Accepted notebooks will be included in the conference proceedings on Zenodo. Notebook authors will have approximately 15 minutes to present their work during the conference.
For reference, see last year’s accepted notebooks.
Posters
Posters are a chance to discuss your work with the community during an evening reception. Both typical academic posters and less traditional poster formats are encouraged. Papers, talks, and notebooks that are not accepted may be resubmitted as posters using the poster submission template. Poster size constraints will be announced to accepted posters. Posters will be included in the conference proceedings on Zenodo. Make sure to attach the PDF to your submission. Poster submission template.
For the usage of AI-Generated Text/Large language model (LLM) usage, refer to the “Guidelines for Artificial Intelligence (AI)-Generated Text” section in IEEE Submission and Peer Review Policies.
Reviews
All submissions are peer-reviewed for quality, relevance, and novelty, which will determine acceptance. Reviewers are expected to provide constructive feedback and maintain confidentiality and fairness throughout the review process. The final decision will be based on reviewer recommendations and program committee deliberations.
You can volunteer as a reviewer by filling out this form. The Reviewers’ guide will be passed to reviewers for reference.
Submit
All submissions except posters are due 11:59pm (anywhere on Earth), May 16, 2025.
Poster submissions are due 11:59pm (anywhere on Earth), July 20, 2025.
Notifications for submissions other than posters will be sent by 11:59pm (anywhere on Earth), July 14, 2025. Poster notifications will be sent by 11:59pm (anywhere on Earth), August 15, 2025.
Accepted abstracts/descriptions will be published in the conference program.