Sponsor
Introduction
Dear Prospective USRSE’26 Conference Sponsor,
We are delighted to invite you to join us for the United States Research Software Engineer (USRSE) Conference!
The US-RSE Association is the leading professional community of research software engineering practitioners in the United States. Our members are dedicated to creating research software that is sustainable, reliable, and impactful across disciplines.
As a sponsor, you will connect with a highly skilled and influential audience of research software engineers, scientists, developers, and technical decision-makers from academia, national labs, and industry.
For our conference in October 19-21, 2026, in San Jose, CA, we anticipate approximately 300 attendees and a growing, vibrant community. Sponsorship provides a unique opportunity to support this important field while increasing your organization’s visibility and recruitment reach.
Demographics
Our attendees span a wide range of domains including physics, life sciences, engineering, geosciences, and more. Participants include students, early-career professionals, and senior leaders.
We expect:
- ~300 in-person attendees
- Representation from academia, national labs, and industry
- Nationwide and international participation
- Social media presence
-
Slack: 3400+ X/Twitter: 2600+ Mastodon: 400+ LinkedIn: 1100+
-
Sponsorship Levels
| Level | Platinum | Gold | Silver | Bronze |
|---|---|---|---|---|
| Price | $15K / $10K / $5K | $11K / $8K / $3.5K | $5.5K / $4K / $2K | $2.5K / $1.5K / $900 |
| Features | 3 Conference registrations | 2 Conference registrations | 1 Conference registration | |
| Brief talk (3–5 min) at keynote sponsor session | Brief talk (3–5 min) at keynote sponsor session | Acknowledged at keynote sponsor session | Acknowledged at keynote sponsor session | |
| High-visibility recruitment/exhibition table | High-visibility recruitment/exhibition table | |||
| Job Fair Participation, included | Job Fair Participation, discounted rate | |||
| Name and logo on website and program | Name and logo on website and program | Name and logo on website and program | Name and logo on website and program | |
| Email to attendee list (on sponsor's behalf) | Email to attendee list (on sponsor's behalf) | |||
| Opt-in attendee contact list access | Opt-in attendee contact list access | Opt-in attendee contact list access | Opt-in attendee contact list access | |
| Lunch & Learn option (additional fee) | Lunch & Learn option (additional fee) | Lunch & Learn option (additional fee) | ||
| Sponsored session/workshop option | ||||
| Audience | Slack: 3400+ | X/Twitter: 2600+ | Mastodon: 400+ | LinkedIn: 1100+ | |||
| *Small corporate organizations are those with 20 or fewer employees | ||||
Job Fair Sponsorship
We are excited to introduce a dedicated Job Fair as part of the US-RSE Conference.
This event provides sponsors with a focused opportunity to connect with attendees seeking career opportunities, including students, early-career professionals, and experienced research software engineers.
Participation Options
- Included with Platinum sponsorship
- Gold sponsors — discounted participation
- All other sponsors / organizations — TBD pricing
Details
- Dedicated space during the conference
- High-visibility opportunity for recruiting and outreach
- Access to a highly qualified and specialized talent pool
Note: Space is limited and will be allocated on a first-come, first-served basis.
Event or Service Opportunities
Sponsors may support specific conference events, services, and attendee experiences. These opportunities provide high-impact visibility while directly enhancing the conference.
Note: Some pricing is still being finalized. Contact us for details.
Conference Events and Experiences
- Conference Dinner / Signature Event
- Opening Reception
- Student Event / Mixer
- Student–Mentor Lunch / Offsite Experience
- Special Suite / Meeting Space
Attendee Services and Amenities
- Coffee Breaks / Refreshments — TBD
- Conference Photographer — TBD
Student and Community Support
- Student Sponsorship (per attendee) — ~$2,000 / person
Support the participation of students and early-career attendees and help broaden access to the conference.
Promotional Opportunities
These opportunities are designed to maximize your organization’s brand visibility and presence throughout the conference.
On-Site Branding
- Lanyards — TBD
- Conference Badges (Printing) — TBD
- Wayfinding Signage — TBD
- Printed Programs — TBD
Awards and Recognition
- Best Poster Award — $500
- Best Paper Award — $500
- Best Rapid Access Microtalk (RAM) Award — $500
Sponsors may provide prize funding, participate in award presentation, and receive recognition during the conference.
Additional Custom Opportunities
We welcome creative collaborations. Sponsors may also:
- Provide branded swag for attendee bags
- Host off-site social events
- Sponsor informal networking gatherings
- Support student participation initiatives
If you have a unique idea, we’re happy to work with you to design a custom sponsorship experience.
Code of Conduct
All participants must follow the Code of Conduct.
Terms and Conditions
- Sponsorship fees are non-refundable
- Benefits are first-come, first-served
- Sponsors must provide materials on time
- Organizers may modify packages if needed
Contact Information
For any inquiries or questions about sponsorship opportunities, please get in touch with us at sponsor-contact@us-rse.org. Our team will be happy to provide you with more information and work with you to find the sponsorship level that best fits your needs. Thank you for considering sponsoring the USRSE Conference!