US-RSE Steering Committee Elections 2020

governance election

Published: Sep 29, 2020

US-RSE Steering Committee elections are happening this December.

Timeline

  • Membership verification email sent: by October 9, 2020
  • Nominations open: October 26, 2020
  • Nominations due: November 16, 2020
  • Candidates finalize information: November 18, 2020
  • Candidates announced: by November 23, 2020
  • Annual US-RSE General Meeting, including candidate statements: December 4, 2020, 1-3pm ET
  • Voting Open: December 13-19, 2020
  • Election Results announced: by December 23, 2020
  • Elected Steering Committee members take office: January 1, 2021

Positions and Eligibility

Four Steering Committee seats are open in this election, each for a 2-year term (January 1, 2021 through December 31, 2022). All US-RSE members in good standing as of October 26, 2020 are eligible for nomination.

A membership verification email will be sent to all members in early October, by October 9, 2020. The message will be sent directly from leadership@us-rse.org, not through the Google group used for most email communications. Individuals who do not receive the membership verification email by October 10, 2020, may join the organization by filling out the membership form at https://us-rse.org/join/. For questions or help with membership matters, please contact Election Chair Christina Maimone on Slack or via email.

The US-RSE Steering Committee sets its own meeting frequency and timing. Currently, the Steering Committee is meeting every two weeks. The Steering Committee meeting frequency and schedule for 2021 will be determined once new members are elected.

The responsibilities of Steering Committee members are detailed in the US-RSE Membership and Governance document. They include:

  • Setting the overall policy and direction of the US-RSE Association
  • Being responsible for day-to-day activities, operations, and development of the US-RSE Association

Additionally, Steering Committee members are expected to:

  • Attend and participate in Steering Committee meetings
  • Follow and participate in Steering Committee discussions on Slack
  • Contribute to US-RSE operations through activities such as
    • Updating the website
    • Writing newsletters and communications
    • Organizing and leading community calls and events
    • Engaging with community members on Slack
  • Help further the community by
    • Participating on international RSE committees
    • Organizing BOFs, workshops, meetups, and other events at relevant conferences
    • Leading US-RSE working groups
    • Writing blog posts
    • Bringing new ideas to the organization

Nominations and Candidate Information

Individuals may nominate themself or another member. In cases when a nomination is not a self-nomination, the Election Chair will contact the nominated individual to confirm their interest in participating.

On the nomination form, the following information is required:

If Nominating Someone Else:

  • Your name and email
  • Nominee’s name and email
  • Short statement about why you think the nominated individual will make a good Steering Committee member

Nominations of others will only be shared with the Election Chair and the nominated individual. The information will not be made public.

Self-nomination or Accepted Nomination:

  • Your name and a publicly-shareable email
  • A link to a resume, CV, LinkedIn profile, or professional website
  • Why do you want to be on the US-RSE Steering Committee? (<=1000 characters)
  • How do you contribute to the US-RSE Association or RSE community more broadly? (<= 1500 characters)

Nomination Form

All candidate information will be shared on the US-RSE website. Additionally, candidates will have the opportunity to share a short statement (live or recorded) during the US-RSE General meeting, December 4, 2020, 1-3pm ET, on Zoom.

An #election channel is available on Slack for any discussion with or about candidates.

Voting

Elections will be run through https://electionbuddy.com. US-RSE members’ email addresses will be shared with this site for the sole purpose of voting. Each US-RSE member as of the day before the voting period opens, December 12, 2020, gets one ballot with the voting rule of single transferable vote (STV). This voting rule asks each voter to rank the candidates, and seats are allocated across candidates using this ranking information.

The results of the election are valid regardless of the turnout rate for the election.

Questions?

Contact Election Chair Christina Maimone on Slack or via email.

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